Advanced Strategies for Using Planning Poker in Remote Teams

Discover advanced strategies to enhance your remote Planning Poker sessions. Learn how to leverage tools like, Zoom, Webex, and Microsoft Teams for seamless and effective estimations. Improve your team's productivity and estimation accuracy with these expert tips.

Gergely Bihary

Last updated: Jun 16, 2024
Hands on a keyboard


Remote work is increasingly becoming the norm, and with it comes the need for effective project management tools. Planning Poker, a collaborative estimation technique, can be highly effective for remote teams when used correctly. This post explores advanced strategies to optimize Planning Poker sessions for distributed teams.

Tools and Technologies

To facilitate seamless remote Planning Poker sessions, use reliable tools that support real-time collaboration. Here are a few recommendations:

  • Planning Poker Platforms:

    • This tool offers seamless integration with Zoom, Webex, and Microsoft Teams, providing a unique advantage for remote teams by allowing estimations directly within your video calls.
    • Known for its user-friendly interface and ease of use.
    • Another popular choice for its simplicity.
  • Video Conferencing Software:

    • Zoom: Great for face-to-face interaction and breakout rooms. Features great app integrations and useful tools for remote teams.
    • Microsoft Teams: All-in-one video conferencing and collaboration tool from Microsoft. Comes with a wide range of app integrations that can be added to teams, meetings or chats.
    • Webex: Ideal for teams already using Cisco products, also integrates with
  • Collaboration Tools:

    • Slack: Perfect for ongoing communication and quick updates.
    • Microsoft Teams: Provides a unified platform for chat, video calls, and file sharing.

Best Practices

Implementing the following best practices can enhance the effectiveness of remote Planning Poker sessions:

  1. Set Clear Objectives: Ensure that all participants understand the goals of the session. Share the agenda and expected outcomes beforehand.
  2. Prepare Stories Thoroughly: Make sure that user stories are well-defined with clear acceptance criteria. This prevents misunderstandings and ensures everyone is on the same page.
  3. Encourage Participation: Use features like breakout rooms in video conferencing tools to allow smaller group discussions. Ensure that everyone has a chance to voice their opinion.
  4. Time Management: Schedule sessions considering time zone differences. Keep the sessions concise to maintain engagement.

Overcoming Challenges

Remote Planning Poker sessions can face unique challenges. Here’s how to address some common issues:

  1. Time Zone Differences: Rotate meeting times to accommodate different time zones fairly. Use scheduling tools like World Time Buddy to find suitable times.
  2. Technical Issues: Have a backup plan for technical difficulties. Ensure all team members are familiar with the tools being used.
  3. Maintaining Engagement: Use interactive elements like polls or quick breaks to keep energy levels high. Encourage camera use to make sessions more personal.

Leveraging’s Unique Integrations

One of the standout features of is its integration with Zoom, Webex, and Microsoft Teams. This integration allows for a seamless experience where you can:

  • Conduct Sessions Within Video Calls: Launch Planning Poker sessions directly within your video meetings, ensuring that all discussions and estimations happen in real-time without switching between different platforms.
  • Enhanced Collaboration: Utilize the interactive features of Zoom, Webex, and Teams such as breakout rooms, screen sharing, and live chat to facilitate deeper discussions and consensus building.
  • Streamlined Workflow: Integration with these platforms means you can schedule, conduct, and follow up on Planning Poker sessions without needing separate tools, which enhances productivity and reduces technical friction.


Remote Planning Poker sessions, when executed well, can significantly enhance the estimation process and overall project management for distributed teams. By leveraging the right tools like, following best practices, and addressing common challenges, your team can improve collaboration and achieve more accurate estimates.